What does this policy cover?
This policy describes how The British Association for Sport and Law Limited (registered number 4947540), a company registered in England and Wales whose registered address is c/o Charles Russell at 5 Fleet Place, London EC4M 7RD (“BASL”, “we”, “our”, “us”) will make use of your data on the BASL website (https://www.britishsportslaw.com) and during your interaction with BASL online and offline, including purchasing membership or tickets for BASL events, data we may process if you attend our events or courses, data we may handle if you supply or partner with BASL, or data we use to send you direct marketing.
It also describes your data protection rights, including a right to object to some of the processing which BASL carries out. More information about your rights, and how to exercise them, is set out in the “What rights do I have?” section.
Summary of how we use your data
BASL uses your personal data to administer and manage your membership and your online and offline relationships with BASL, allow you to access certain parts of our website, to manage the safety and security of our events, to comply with BASL’s legal obligations and to provide you with BASL products, services and other offerings. Some of this information will be provided by you, and others will be generated by BASL or provided by third parties.
Our websites may provide interactive features that engage with social media sites, such as Facebook and Twitter. If you use these features, these sites will send us personal data about you.
Where we rely on your consent, such as for direct marketing purposes, or to place cookies, you can withdraw this consent at any time.
What information do we collect?
We collect and process personal data about you when you interact with us and our websites, when you purchase goods and services from us and where you visit our events or courses. This will typically be provided directly by you, and may include information you provide on registration or in the process of a purchase, such as your name, address, email address, marketing preferences and payment details. The details being provided by you will be made clear in forms you complete or will be provided directly by you in surveys, in purchasing tickets to events or membership, or in volunteering information in communications or content you provide us.
What information do we generate or receive from third parties?
We may generate or collect information about you ourselves. In an online context, much of this is set out in our Cookies section. In an offline context, we may particularly collect information about you by keeping access records of our events and courses.
Sometimes, we receive information about you from third parties. For example, if you login to a site or app using Facebook Connect you will be asked if you wish to share information from your Facebook account with us. If you use a “like” or a “share” button for a feature on our sites or apps, then the third party will share information with us. If you participate in activities on non-BASL sites or apps – such as participating in a Facebook application – you may allow us to have access to personal data held by Facebook, or other site or app owners.
How do we use this information, and what is the legal basis for this use?
We process this personal data for the following purposes:
To fulfil a contract, or take steps linked to a contract: this is relevant where you make a purchase from us. This includes:
- verifying your identity;
- taking payments;
- communicating with you; and
- providing customer services and arranging the delivery or other provision of products or services.
As required by BASL to conduct our business and pursue our legitimate interests, in particular:
- we will use your information to provide products and services you have requested and to respond to any comments or complaints you may send us;
- we monitor use of our events, websites and online services, and use your information to help us monitor, improve and protect our events, products, content, services and websites, both online and offline;
- we use information you provide to personalise our website, products or services for you;
- if you provide a credit or debit card as payment, we also use third parties to check the validity of the sort code, account number and card number you submit in order to prevent fraud (see data sharing below);
- we use information you provide as well as information which we have collected about you to investigate any complaints received from you or from others, about our website, events or our products or services;
- we will use data in connection with legal claims, compliance, regulatory and investigative purposes as necessary (including disclosure of such information in connection with legal process or litigation); and
- we may use data of some individuals to invite them to take part in market research.
Where you give us consent:
- we will send you direct marketing in relation to our relevant products and services, or other products and services provided by us and carefully selected partners and sponsors;
- we place cookies and use similar technologies in accordance with our Cookies Policy (see below) and the information provided to you when those technologies are used; and
- on other occasions where we ask you for consent, we will use the data for the purpose which we explain at that time.
For purposes which are required by law:
- where we are required to hold or collect personal data to meet legal requirements on us, such as keeping details of purchases; and
- where in response to requests by government or law enforcement authorities conducting an investigation.
Withdrawing consent or otherwise objecting to direct marketing
Wherever we rely on your consent, you will always be able to withdraw that consent, although we may have other legal grounds for processing your data for other purposes, such as those set out above. In some cases, we are able to send you direct marketing without your consent, where we rely on our legitimate interests. You have an absolute right to opt-out of direct marketing, or profiling we carry out for direct marketing, at any time. You can do this by following the instructions in the communication where this is an electronic message, or by contacting us using the details set out below.
What cookies and/or tracking technologies does BASL use?
When you visit one of our websites, we may also collect, process and use information about you and your use of the website, including any forums you visit and how you arrived at our site. Such information may be collected through “traffic data” and may entail the use of “cookies” or other tracking technologies, IP addresses or other numeric codes used to identify your computer. For more information on Cookies please click on the link to our Cookies Policy
Who will we share this data with, where and when?
We will share your data with relevant third parties for the purposes set out above. For example, we will share data with third parties who are hosting our events as necessary to ensure that your attendance is appropriately managed and we will share appropriate data with third party ticketing providers as necessary to manage our ticketing processes.
Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the legal protection of our legitimate interests in compliance with applicable laws.
Personal data will also be shared with third party service providers, who will process it on behalf of BASL for the purposes identified above. Such third parties include providers of website hosting and maintenance. Some of our suppliers may be separate data controllers, such as market research organisations, and may provide you with their own privacy notice where appropriate.
Where information is transferred outside the EEA, and where this is to a stakeholder or vendor in a country that is not subject to an adequacy decision by the EU Commission, data is adequately protected by EU Commission approved standard contractual clauses, an appropriate Privacy Shield certification or a vendor’s Processor Binding Corporate Rules. A copy of the relevant mechanism can be provided for your review on request by contacting us using the details set out below.
What rights do I have?
You have the right to ask us for a copy of your personal data; to correct, delete or restrict (stop any active) processing of your personal data; and to obtain the personal data you provide to us for a contract or with your consent in a structured, machine readable format.
In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement, or where we are using the data for direct marketing).
These rights may be limited, for example if fulfilling your request would reveal personal data about another person, where it would infringe the rights of a third party (including our rights) or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping. Relevant exemptions are included in both the GDPR and in the Data Protection Act 2018. We will inform you of relevant exemptions we rely upon when responding to any request you make.
To exercise any of these rights, you can get in touch with us using the details set out below. If you have unresolved concerns, you have the right to complain to an EU data protection authority where you live, work or where you believe a breach may have occurred. This likely to be the Information Commissioner’s Office in the UK.
Data that is mandatory is indicated on relevant forms that you complete. Where provision of data is mandatory, if relevant data is not provided, then we will not be able to fulfil your requests to register, make a purchase or otherwise engage with BASL. All other provision of your information is optional.
How do I get in touch with you?
We hope that we can satisfy queries you may have about the way we process your data. If you have any concerns about how we process your data, or would like to opt out of direct marketing, you can get in touch at by writing to: BASL, c/o Charles Russell at 5 Fleet Place, London EC4M 7RD .
How long will you retain my data?
Where we process data in connection with your registration to use the BASL site, we do this for as long as you are an active user of our sites and for 2 years after this.
Where we process personal data for marketing purposes or with your consent, we process the data until you ask us to stop and for a short period after this (to allow us to implement your requests). We also keep a record of the fact that you have asked us not to send you direct marketing or to process your data indefinitely so that we can respect your request in future.
Where we process personal data to meet legal requirements, we hold this for as long as the law requires.
We hold information relating to visitors to our events for a year.